Distribute policies. Collect acknowledgements. Build a paper trail.
Send compliance policies to your employees and external stakeholders via email. Track who has read and acknowledged them. Show regulators your team is trained and your policies are acknowledged.
Policy Acknowledgements
AI Usage Policy — ChatGPT
May 12, 2026
May 13, 2026
May 14, 2026
Built for the work that actually matters
Email distribution
Send policies to any email address — recipients don't need a ComplyLayer account.
Track acknowledgements
See in real time who has confirmed reading the policy and who is still pending.
Audit evidence
Every acknowledgement is timestamped and stored permanently in your audit log.
Everything in the box
- Send to any email address — no ComplyLayer account required
- Paste comma-separated email lists or upload CSV
- Recipients get a magic link to read and acknowledge
- Track acknowledgement rate per document
- Timestamped confirmations stored in your audit log
- Works for employees, contractors, and external stakeholders
Article 4 AI literacy obligation is in force — and most companies have no evidence of compliance
Article 4 of the EU AI Act requires documented AI literacy for every employee using AI tools — and has been in force since February 2025. Most companies have zero evidence they've done this. That's an open compliance gap right now, not in 2027.
- Policies shared via email with no record of who actually read them
- No proof of training or acknowledgement if regulators ever ask
- Manually chasing 200 employees to confirm they got the email
- External contractors and partners left in the dark entirely
- Send policies to any email address — no account required for recipients
- Track exactly who acknowledged and when, updated in real time
- Timestamped acknowledgement evidence stored permanently in your audit log
- Works identically for employees, contractors, and external partners
Frequently asked questions
What is the EU AI Act Article 4 AI literacy obligation?
Article 4 of the EU AI Act requires organisations to ensure their staff have an adequate level of AI literacy — meaning employees understand the AI tools they work with, the risks those tools carry, and the company's policies for using them. This obligation has been in force since 2 February 2025.
How does ComplyLayer prove AI literacy compliance?
ComplyLayer distributes your AI usage policies to every employee and collects timestamped acknowledgements. This produces an auditable evidence trail showing exactly who acknowledged which policy and when — the documentation regulators expect to see for Article 4 compliance.
Can I track which employees have not acknowledged a policy?
Yes. ComplyLayer shows acknowledgement status for every team member, highlights who is still pending, and lets you send reminders — so you can reach full coverage and demonstrate it on demand.
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